Finding a time and scheduling
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How do I pick the best time for a meeting?
Can I reply on behalf of an invitee?
How do I update a meeting?
How do I delete a meeting?
How do I view invitee comments and reply?
How do I send the selected time to my invitees?
The sunshine icon next to the time - what does it mean?
How do I pick the best time for a meeting?
Picking the best time for a meeting is done through the Replies page. This page sums up the availability replies invitees have provided to your time suggestions
Can I reply on behalf of an invitee?
In some cases invitees may provide their replies to the meeting time suggestions by phone or other means. If you want to enter replies on their behalf, use the invitee link provided in this page:
• Select the invitee’s time zone.
• Click on the suggested meetings to choose between “Best”, “Good” or “No”.
• Enter the invitee’s name
When you’re done, click “submit”. To change your reply later, use the specific link supplied in the Submission page.
How do I update a meeting?
To update a meeting, click on the “edit meeting” link in the Replies page. The “edit meeting” page will load, where you can change every detail of the meeting you have set before. However, note that if invitees have already replied to your suggested times, some changes that you make may cause these replies to be erased.
How do I delete a meeting?
To delete a meeting, click on the “delete meeting” link at the top of the Replies page. Invitees attempting to reply to your meeting will be redirected to a page informing them that the meeting has been deleted.
How do I view invitee comments and reply?
Invitee comments are displayed when you click on the “bubble” icon. Invitees that entered their email address will have their name hyperlinked, and you can click it to send them an email via your email client.
How do I send the selected time to my invitees?
ScheduleOnce generates the meeting time in all attendee time zones. This information can be found in step 3 in this page. You can copy and paste the meeting times, or send them directly from the system using your own email client
The sunshine icon next to the time - what does it mean?
When daylight savings time (DST) is in effect in a specific time zone, you will see the yellow sunshine icon. The sunshine icon will be turned off to a gray color when DST is not in effect. DST, or daylight saving time, means “moving the clock” one hour forward in the summer (skipped hour). End of DST means moving the clock one hour backwards in the winter (repeated hour).
Got more questions? Feel free to contact us
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